Steps to Enrolling in a Major (Matriculated Student)
A matriculated student is one who has been formally admitted into a degree or certificate program at Erie Community College. Applicants will be considered for admission once their application file is complete.
A matriculated student must score at an appropriate level on the Erie Community College Placement Test and/or receive a waiver. Matriculation, once granted, remains in effect as long as the student has continuous enrollment at the college and is in good academic standing.
1. Admissions Application - Complete an application online for admissions by visiting http://www.ecc.edu/admissions/apply/landing.aspx.
2. Required Documentation for Admission -
- Applicants must submit an official high school transcript or high school equivalency diploma with test scores to the Admissions office. Students that are currently a senior in high school must submit official transcripts for admission purposes. A transcript must be submitted at the time you apply and again after you graduate. The official final transcript must depict the date of graduation.
Note: If an applicant chooses to submit a transcript in person it must be enclosed in a sealed envelope from the school. Also, high school equivalency diploma holders must submit the official certificate with test scores in person to the Admissions office for verification. No copies will be accepted. Out-of-town applicants may submit a notarized copy to the Admissions office via mail. Your application will be held in an incomplete status until this documentation is presented.
- Applicants that have previously taken college credit at another college or university may submit their official transcript for transfer credits. College transcripts are accessible to the academic department for review once the applicant has been admitted. Students must follow up with their academic department to ensure the transfer credits have been processed. Note: Some competitive majors may require college transcripts for consideration.
- Non U.S. citizens must present original documentation for verification every time an application is submitted.
3. Acceptance Letter - If eligible for admission, an acceptance packet will be mailed via U.S. Postal Mail. Applicants who have not submitted all required documents will be held in an incomplete status and will not be able to register. Once all required documents have been received you application will be processed accordingly.
4. Financial Aid - Apply online for Financial Aid by visiting www.fafsa.ed.gov to complete the Free Application for Federal Student Aid (FAFSA) and then link to www.tapweb.org to file for the NYS TAP grant program. Please note that you must apply for federal aid even if you are only interested in receiving a loan.
Applicants should receive FAFSA results within 5 days; however the TAP award notification may take up to three weeks. The FAFSA results must be on file with the college in order to process a student loan.
The Financial Aid office cannot package an award until an applicant has been officially admitted to a degree or certificate program at Erie Community College. However, an applicant should apply for aid as soon as possible to avoid cancellation of classes for non-payment.
5. Immunizations - Immunization/Health Records must be submitted to the Health office at the campus where an applicant plans to attend. New York State Public Health Law 2167 requires that each student taking (6) or more credit hours (regardless of birth date) receive information about meningococcal meningitis and provide the college with a signed and dated response to Part III when completing the Confidential Student Health Form. In addition, New York State Public Health Law 2165 requires that all students born on or after January 1, 1957 and taking (6) or more credit hours, also provide proof of immunity as specified, to measles, mumps, and rubella.
Those students who submit a partial record of immunization before registration, and have a confirmed appointment with a physician within one month to complete the NYS requirements, shall be granted a 30-day grace period in order to comply. After this period, any student who remains incomplete will be cancelled without reimbursement of tuition or fees.
6. Placement - Placement testing is required of all full and part-time matriculated students unless they have received a waiver. The results of the assessment are used by an academic advisor to determine course selection. For more information please visit http://www.ecc.edu/admissions/placement.
7. Advisement/Registration - Admitted students are invited to attend an Advisement and Registration session once the placement testing requirements have been satisfied.
8. Orientation - New and transfer students must attend ECC’s Student Orientation Program which is held prior to the start of each semester. This program will provide you with an overview of student support services, campus resources, and academic departments. Eligible students will receive an invitation by mail.
9. Billing/Tuition - The schedule provided at the time of registration is also a bill. The tuition must be paid by the date printed on the schedule. Course cancellation and/or a late charge may be applied to the bill if tuition payment is not received by the due date. Subsequent registration will include a late fee charge. Financial aid can be used for payment of the tuition only when an award notice has been received by the college.
10. Drop/Add - Students are provided the opportunity to adjust their schedules during the first five days of classes.
11. Withdrawal - It is important for a student to be aware that withdrawing from a course or the program should be done with deliberation. Course withdrawals must be submitted in person to the Registrar's office. Forms to withdraw from college can be obtained in the campus Counseling Center. Refunds are not provided to students who fail to attend class, who do not complete an official withdrawal form, or withdraw after the third week of classes.
Required Items: Keep copies of withdrawal form(s) for your records.