Erie Community College, State University of New York

Official Enrollment/Attendance in a Course

Attending a class is not a method of official registration, and final grades will not be issued to anyone whose name does not appear on an official roster. Students who have never attended class within the first three weeks of instruction may be noted as “never attended” on the third- week roster and will be deleted from the course section by the Registrar. These students will be financially liable according to New York State law.

Transfer of Credit

The term “transfer” refers to those courses and programs for which students expect to receive credit at any other college or university. All credits to be transferred are subject to review by the receiving institution.

Transcripts

Transcripts are available through the Registrar’s office on all three campuses of Erie Community College.

All copies of transcripts, official as well as student, need to be requested in writing. Students that wish to have a transcript sent to a potential employer, college or other venue that need an "official" transcript need to follow the instructions below. Student copies can be obtained in the office with proper identification or can be requested through the process outlined below with no fee.

Students in the greater Buffalo area can go to any of the three-campuses and fill in a transcript request form. Student copies can be obtained at the time of the request in the office except during extremely busy times. (Registration, add/drop, final grade submissions etc.)

Official copies are processed within 24 to 48 hours of the request.

If mailing a request please include your ID or SS# as well as the complete name under which you attended as well as your approximate years of attendance. Official copies are processed at a cost of $5.00 per transcript, and the check should be included with the request. The check should be made out to Erie Community College, student copies are free.

Students can access the transcript request form by clicking on the link below:

Request for Transcript

Please note: All requests for transcripts, both official and unofficial, must be signed by the student.

Fax requests are accepted with proper ID attached. (Drivers License with picture) Fax copies are an additional $5.00. The fax numbers and addresses for the three campuses are listed below.

Official requests that are faxed need to contact the Bursar’s office for payment.The Bursar’s office number is 716-851-1888.

*Currently enrolled students can make a payment via the web using Webadvisor and clicking on the "Make a payment" toggle.

IMPORTANT: If the student wishes to have the transcript held for final grades, check the appropriate line and indicate the semester.  These transcripts are usually mailed 2 weeks after the end of the semester.  If grades are to be held for a change of grade, check the appropriate line and indicate the class in which the grade is going to be changed.  Also indicate the current grade.  If the student wishes the transcript to be held until the graduation is posted, check the appropriate line.  Graduations are usually not posted to a transcript until 4 weeks after the end of the semester.  If the student wishes the transcript to be sent immediately, check the appropriate line.  Please note, mid-term grades do not appear on any transcript issued by the college. 

REGISTRAR'S OFFICE

Application for Graduation

Students are responsible for submitting graduation application forms to the Registrar’s Office by the deadline date.

Application for Graduation

NOTE: Students must ensure that all degree requirements for graduation have been met, and students who fail to apply for graduation will not be certified as a graduate.

Degree Audit Statement

The Degree Audit does not certify a student for graduation. Students must file a graduation application with the Registrar to initiate the formal certification process.